How To Create A Business Email For Your Website?

How to create a business email for your website? | bookafy


The first step in setting up a business email account is to choose an email service provider. There are many options available, so it’s important to do some research to find the best provider for your needs. Once you’ve chosen a provider, you’ll need to create an account and configure it properly. This includes choosing a good password, setting up security features, and configuring your email software.

Why Do You Need A Business Email?

A business email is easy to set up and a professional way to communicate with customers, partners, and others in your industry. It can help you build relationships, grow your business, and stay organized. Plus, a business email account is usually more reliable and secure than a personal email account.

There are a few things to keep in mind when choosing a business email provider:

  • Reliability: You want a business email provider that is reliable and won’t go down often.
  • Security: Choose a provider that offers secure features, such as two-factor authentication and encrypted email.
  • Features: Look for features that will help you manage your emails, such as filtering, search, and auto-responders.
  • Pricing: Compare the prices of different business email providers to find one that fits your budget.

A Business Email Looks More Professional

Perhaps the most important reason to have a business email is that it looks more professional. If you are sending cold emails to leads, you want your email to look as polished and professional as possible. A business email address shows that you are serious about your business and that you are willing to invest in it.

It also communicates trust. With the amount of phishing and scamming going on these days, a generic Gmail account or, even worse, a Hotmail account can come across as suspicious. On the other hand, a business email address from a credible provider gives your recipients the peace of mind that they are dealing with a legitimate person or organization.

At the end of the day, all of that is going to increase your conversion rate.

With all of that in mind, below are 10 steps to setting up a business email.

Set Up Your Business Email Account

Once you’ve chosen a provider, you’ll need to set up your account. This usually involves creating an username and password, as well as providing some basic information about your business.

It’s a good idea to set up two-factor authentication for your account. This will add an extra layer of security and make it more difficult for someone to hack into your account.

This is an especially important part of managing a remote workforce and ensuring good cybersecurity. 

Choose Your Email Address

When you’re setting up your account, you’ll need to choose an email address. If you have a website, you may want to use your domain name as your email address. For example, if your website is, you may want your business email to be

If you don’t have a website yet or you want a more professional-sounding email address, you can use a provider that offers custom domain names, such as Google for Work or Zoho Mail.

Set Up Your Email Signature

Once you have your email address set up, it’s time to create your signature. This is the block of text that appears at the bottom of your emails. It should include your name, job title, company name, website, and social media links.

Your signature is a great opportunity to promote your business and make it easy for people to get in touch with you.

Brand Your Email

Branding your business email is important for a number of reasons. First, it helps to create a professional image for your company and shows that you take your communication with customers and other businesses seriously. A branded email address also makes it easier for people to remember who you are and what your company does, making them more likely to reach out when they need your services.

Having a branded email can help to make sure that you stand out amongst other businesses in your industry. A recognizable brand helps to build recognition and loyalty which can lead to more customers and more business. All of these benefits make branding your business email an important part of any successful digital marketing strategy.

Configure Your Email Settings

Now that you have your account set up and your signature created, it’s time to configure your email settings. This includes things like choosing how often you want your emails to be checked, what kind of notifications you want, and what format you want your emails to be in.

Most business email providers offer a variety of settings that you can customize to fit your needs.

Import Your Contacts

If you already have a list of contacts, such as customers or clients, you’ll want to import them into your new business email account. This way, you’ll have all of your contacts in one place and you won’t have to start from scratch.

Most business email providers make it easy to import your contacts from another account, such as Gmail or Outlook.

Create Some Email Templates

Email templates can save you a lot of time when you’re sending out repetitive emails. For example, if you often send out emails with information about your products or services, you can create a template that includes all of the relevant information. That way, you don’t have to type it out every time you want to send an email.

Most business email providers offer templates that you can use or you can create your own.

Set Up Auto-Responders

Auto-responders are a great way to stay in touch with your contacts even when you’re away from your desk. For example, if you’re going on vacation, you can set up an auto-responder that will automatically send an email to anyone who emails you.

Most business email providers offer auto-responders as a built-in feature.

Create Some Filters

Filters can help you organize your inbox and make sure that only the emails that you want to see are displayed. For example, you can create a filter that sends all emails from a certain sender to a specific folder.

Most business email providers offer filters as a built-in feature.

Learn The Search Function

The search function is your best friend when it comes to finding old emails. Many people don’t realize how powerful the search function is and end up scrolling through their inbox for hours trying to find a specific email.

The search function can be found in the top bar of your inbox. To use it, simply type in what you’re looking for and hit enter. The search function will automatically search through all of the emails in your inbox and display any that match your query.


Setting up a business email account is a great way to promote your business and stay in touch with your customers. By following the steps in this article, you can have your account set up and ready to go in no time. Stay organized by using filters and email templates, and make sure you never miss an email with auto-responders. Most importantly, don’t forget to take advantage of the search function when you’re trying to find a specific email.

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