The reason your best candidate went cold is almost never that they got a better offer on day two. It is that scheduling the first call took nine emails and four days.
Recruiting is the one place where scheduling friction directly loses you the thing you are trying to buy. A candidate who is interviewing at three companies will finish the process with whichever one is easiest to say yes to, and the first signal they get about how you operate is how long it takes you to find thirty minutes.
| The break | What fixes it |
|---|---|
| Email ping-pong. “Does Tuesday work?” — two days of back and forth across time zones. | Send a link. The candidate picks from your real availability. |
| The double-booked interviewer. The hiring manager’s calendar filled up while the candidate was deciding. | Two-way calendar sync, so the slot vanishes the moment anything else lands on their calendar. |
| The panel. Four people, one candidate, one hour that works for all of them. | Multi-user appointments — one customer, several staff, one slot. |
| Volume screening. Forty applicants, six recruiters, and a queue. | Round-robin routing, so each new booking goes to whoever is next up. |
Bookafy does all four. None of them is exotic; what is rare is having them in one $7-per-user tool rather than as an add-on module of an applicant tracking system.
A remote hire is the whole point of remote hiring, and a candidate in Lisbon reading “2pm” does not know whose 2pm you meant. A booking page shows availability in the candidate’s own time zone by default, which removes the single most embarrassing failure in recruiting — the candidate who joins the call an hour late, apologising, when it was your fault.
Bookafy creates Zoom, Microsoft Teams, Webex and GoToMeeting links natively and puts them in the confirmation email and the reminder. No Zap, no plugin, no interviewer pasting a personal meeting room that is already in use by someone else’s call. Use whichever your company already standardised on.
| Plan | Price | For a hiring team |
|---|---|---|
| Free | $0 | One user. Fine for a founder doing their own screening calls. No calendar sync — so it will double-book you. |
| Pro | $7/user/mo billed yearly | The hiring-team plan: unlimited interviewers, two-way calendar sync, SMS reminders, round-robin, skill-based routing, multi-user panel appointments, Zoom/Teams/Webex/GoToMeeting links. |
| Pro+ | $11/user/mo | Custom API and webhooks (for pushing bookings into an ATS), a second SMS reminder, optional white-label so the booking page carries your employer brand rather than ours. |
For most hiring teams, Pro is the plan. The white-label option on Pro+ is worth a look if you are a staffing agency booking interviews on behalf of clients — the page can carry your brand end to end.
Yes. You send a booking link and the candidate picks from your real availability, shown in their own time zone. That removes the email back-and-forth that is the main reason strong candidates go cold.
Yes. Multi-user appointments put several of your staff on a single booking, and two-way calendar sync means the slot offered is genuinely free for all of them.
Yes. Round-robin routing sends each new booking to whoever is next in line, and skill-based scheduling can restrict a booking to the interviewers qualified for that specific role.
There is no native connector. Bookafy offers an open API and webhooks on Pro+, plus Zapier and Make. One limitation to plan for: Zapier has no cancellation or reschedule trigger for Bookafy, so if a candidate reschedules, a Zap will not know. Use the webhook if that matters to your process.
Yes. Zoom, Microsoft Teams, Webex and GoToMeeting links are generated natively and included in the confirmation email and reminders, so no interviewer has to paste a personal meeting room.
Try it on your own calendar. Bookafy is free for one user with unlimited appointments, and Pro is $7 per user per month billed yearly.
If you are still working out which tool you need, start with the overview: appointment scheduling software — what it does, what it costs, and when you should buy something else.
Also useful: every Bookafy integration, in three honest lists — what is native, what needs Zapier, and what we simply do not do. And the pricing page, where the feature matrix is the real answer to “is that on the free plan”.
