Appointment workflow for individuals and teams, with advanced features, open API and fully customizable white label for enterprise and integrators.
Sales teams, support teams, wellness clinics and more.
Send appointment invites to team members based on skills.
Book as many customers as you want to a single event.
Send out appointment invites through round-robin scheduling.
Schedule meetings between one customer and several staff members.
Automated email confirmations, SMS Text Reminders, and follow up reviews can make your team more efficient. Automatically create and fetch a unique URL for a video call with our Zoom, Microsoft Teams, Webex and GoToMeeting integrations.
Keep your content all in one place. CRM integrations are available with built-in tools, as well as partnerships with Zapier and Make.com.
Seamlessly integrate with the tools you use every day.
2-way sync with Google, Outlook, Exchange, and iCloud.
Auto-generate links for Zoom, MS Teams, Webex, and GoToMeeting.
Collect payments or deposits via Stripe and Authorize.net.
Connect to 3,000+ apps with pre-built templates and workflows.
Build custom integrations with our robust open API and webhooks.
Add "Book Now" buttons to Facebook, Instagram, and LinkedIn.
Bookafy is currently available in 32 languages and has users in 180 countries. Book appointments in one language, or in multiple languages with Bookafy.
Start booking appointments with our 7-day Pro Plan trial. No strings attached.
No credit card required. Cancel anytime.
Embed buttons on your website, social media or email marketing. Bookafy’s appointment type specific buttons allows your to create a 1-click booking experience for your potential customers.
Skill based routing ensures the right people are booked for your sales appointments. While some staff may be best with intro calls, other staff may be best allocated to high value leads.
Our copy/paste code can be added to any website builder to adding booking to on your website.
Keep your content all in one place with our CRM integrations.
CRM integrations are available with built in CRM Integrations, as well as partnerships with Zapier and Make.com
Keep your whole team busy with round-robin booking. Our system distributes leads to your team based on appointment volume and customer time preferences.
Sync your Bookafy calendar to Outlook, Exchange, Apple Icloud or Google calendar.
Automated email confirmations, SMS Text Reminders, and follow up reviews can make your team more efficient.
Automatically create and fetch a unique URL for a video call with our Zoom, Microsoft Teams, Webex and GoToMeeting integrations.
Every appointment tool sells you the same picture: a link, a calendar, fewer emails. The difference between them shows up in the four places a booking can go wrong. Here is what Bookafy does at each one, and where it stops.
The single most expensive mistake in scheduling is publishing hours you do not actually want to work. Your booking page is a menu, not a mirror — it should show the times you want filled, not every gap in your week. Bookafy lets you set working hours per service and per team member, add buffers before and after, cap how many bookings a day can hold, and require a minimum notice so nobody books you for twenty minutes from now.
Two-way calendar sync with Google, Outlook and Microsoft 365 is what stops the double-booking: your existing events block the slots automatically. Worth knowing up front — calendar sync is not on the Free plan. On Free, your booking page does not know about your other calendar, so it will happily sell a slot you are already busy for. If you charge for your time, that alone is why Free is usually more expensive than Pro.
No-shows are not a discipline problem, they are a memory problem. Automated email confirmations go out on every plan. SMS reminders start on Pro (one reminder), and Pro+ adds a second. Every text costs money to send, which is why nobody in this market — including us — gives SMS away for free. If a vendor advertises "free reminders", they mean email.
Bookafy generates the meeting link itself for Zoom, Microsoft Teams, Webex and GoToMeeting. This is native — you connect the account once and every booking after that arrives with a unique link already in it. You do not need Zapier for this, and you do not need to paste a personal meeting room into a description field where two clients can end up in the same call.
Payment at booking is a filter, not a convenience. It is the cheapest way to find out whether someone actually intends to show up. Bookafy collects payment through Stripe at the moment the appointment is made.
The honest limit: we take payment up front — we do not store a card and charge it later after a no-show. If your business model depends on a stored card and a cancellation fee, we are not the tool for that.
| What you want | The feature | The catch nobody mentions |
|---|---|---|
| Spread the work evenly | Round robin | Round robin is fair, and fair is not always what you want. It routes to whoever is next, not to whoever is free soonest — so it can cost you time-to-meeting on a hot lead. |
| Send the right person | Skill-based routing | Only as good as how honestly you tag your team. Tag everyone with everything and it degrades into round robin. |
| Several staff, one client | Multi-user appointments | The slot has to be free on every calendar at once. Add a fifth person and the calendar gets very quiet. |
| Many clients, one session | Group events | This is a group booking, not a class timetable. See below. |
| Free | Pro — $7/user/mo | Pro+ — $11/user/mo | |
|---|---|---|---|
| Unlimited appointments | Yes | Yes | Yes |
| Users | 1 | Unlimited | Unlimited |
| Two-way calendar sync | No | Yes | Yes |
| SMS reminders | No | 1 | 2 |
| Take payment (Stripe) | No | Yes | Yes |
| Group events, round robin, skill-based routing | No | Yes | Yes |
| Zapier | No | Yes | Yes |
| HIPAA | No | No | Yes |
| Custom API | No | No | Yes |
Prices are per user per month billed yearly. The pricing page carries the full matrix. The trial is 7 days of Pro+, no card.
Two of those rows are the ones people get wrong: HIPAA is Pro+, not Pro — if you are a clinic, the $7 plan is not the plan you need. And on Free there is no calendar sync, which is the row that quietly causes double-bookings.
Pages that only list features are useless for deciding. Here is what we do not do, so you can leave now if one of these is your actual problem.
Bookafy connects to thousands of apps through Zapier on Pro and above, and it is the fastest way to push a booking into your CRM or your invoicing tool. But our Zapier app has no cancellation trigger. That means an automation built the obvious way will keep running after someone cancels — and will cheerfully invoice or nurture a person who is no longer coming.
The fix is free and takes a minute: put a delay on the Zap until just after the appointment time, then have it check that the appointment still exists before it fires. Most people find this out from an angry customer instead. More on this on automated appointment scheduling.
If you book exactly one kind of 30-minute call and nothing else, you do not need this much machinery. Use Calendly. We would rather say so than sell you a plan you resent.
No. Two-way calendar sync starts on Pro. On Free, your booking page cannot see your existing events, so it can offer a time you are already busy.
One SMS reminder is included on Pro, two on Pro+. There are none on Free. Texts cost money to send, so no scheduling tool gives them away.
Zoom, Microsoft Teams, Webex and GoToMeeting. Connect the account once and every booking arrives with its own unique meeting link. No Zapier required.
No. We take payment up front through Stripe at the time of booking. We do not keep a card on file to charge a no-show fee afterwards.
No. Bookafy runs in the browser on every device. There is nothing to install in the App Store or Google Play — for you or for the person booking you.
7 days of the Pro+ plan, with no credit card.
7 days of Pro+, everything switched on, no card. If it does not fit, the list above told you why before you spent anything.
Keep reading: appointment scheduling software · online appointment scheduling · integrations · put booking on your website · booking with payments · pricing
