Two-way sync, in plain English
Short version: Bookafy syncs with Google Calendar two ways, natively. It reads your Google Calendar to work out when you are actually free, and it writes every new booking back into it. You do not need Zapier for this, and you do not pay extra for it.
A lot of scheduling tools say “Google Calendar integration” and mean one direction only. Here is exactly what happens in both directions with Bookafy:
The practical result is that you keep living in Google Calendar. Bookafy is the thing standing at the door taking bookings; your calendar stays the single source of truth.
It is an OAuth connection, so there is nothing to copy and paste. From your Bookafy dashboard, open the calendar integration, sign in with the Google account you want to use, approve access, and choose which calendar Bookafy should read from and write to. That last part matters more than people expect — if you keep a separate work calendar and a personal calendar, point Bookafy at the one you want customers to see availability from, and add the other as a calendar to check for conflicts.
Google Workspace accounts and free Gmail accounts both work. If you use Google Meet, Bookafy can attach a meeting link to the event it creates.
You do not need Zapier to sync your calendar. You might want it for what happens after the booking — pushing the customer into a CRM, a spreadsheet, a Slack channel.
Bookafy is a published Zapier app. These are the real triggers and actions it exposes today:
| Type | Available in Zapier |
|---|---|
| Triggers (start a Zap) | New Appointment · New Customer · New Appointment Type · New User |
| Actions (a Zap does this) | Create Appointment · Create Customer |
Two honest caveats, because they change what you can build. Zapier polls Bookafy — on the free Zapier plan it checks for new data every 15 minutes, so a Zap is not instant. And there is no “appointment cancelled” or “appointment rescheduled” trigger, so a Zap cannot currently react to a cancellation. If you need that, use Bookafy’s webhooks and open API instead, which fire in real time.
SMS and email reminders are included in Bookafy, which is the part that actually reduces no-shows — a calendar entry on your side does nothing for the customer who forgot.
Yes. You can have Bookafy check multiple calendars for conflicts while writing new bookings to one specific calendar.
No. They see open and closed slots, never event names or details.
Yes — Bookafy does two-way sync with Google, Outlook, Exchange and iCloud, so a mixed team can each keep their own.
Calendar sync is part of the product, not a paid add-on tier. The 7-day Pro trial gives you everything to test it.
Bookafy also connects to 3,000+ apps through Zapier and Make, and offers an open API and webhooks for anything custom.
If you’re weighing up appointment scheduling software, these go deeper:
