How To Write A Friendly Reminder Email?

March 12, 2023

You don’t have to struggle to put together a friendly reminder email.

A reminder email is a necessary evil; you don’t want to hurry your employees/freelancers along, not when they’re working so diligently to complete the projects you’ve assigned. However, that deadline is also fast approaching. When you’re caught in a situation like this, you’re going to need to keep in touch with the people working for you, to ensure they’re in the right place and progress is being made.

But writing a reminder email can be hard; putting together something that’s hurrying in nature but polite in tone is a complicated thing! As a matter of fact, even some employees practice reaching out to various experts and services like coursework writing service, content marketing platforms or some other affiliate partners with the aim of their reminder emails looking perfectly from grammar and lexical points of view. But there’s an art to it we’re going to share with you – reminder emails don’t have to be a dreaded thing to write and receive.

Be Polite

The first thing to do, whenever you’re trying to write a friendly reminder, is to be polite. Of course, this may seem obvious, but when you’re not concentrating on how you come across, your tone could be easily misconstrued by the recipient. Be careful with how you phrase your email, so you come across friendly and conversation-like, instead of someone in a simple business relationship with the recipient.

Most importantly, be sure to check in with a statement that implies no one is at fault.

Suggest that their email was missed by you, or that if they’ve been in touch, your email or messaging system hasn’t made you aware. Suggest that their email was missed by you, or that if they’ve been in touch, your messaging or email delivery system hasn’t made you aware.

. When you use statements like these, you remind the person on the other end that you’re checking in without blame, and you’re not coming across as rude or impatient in any way. For instance:

Keep Your Message Short

In any and all purposes of writing a reminder email, you need to keep your message short. It needs to be clear and concise and to the point, to ensure you’re not coming across as accusatory, impatient, and to also minimise the possibility that you’re interrupting. Make your message to the recipient easy to read through, and you’ll find they’ll be a lot more open to responding to it in a fast and effective manner themselves. If you don’t know how to do it in the right way – ask the essay writer for help.

Keeping a reminder email short is a big part of coming across as friendly and helpful, because it follows the conversation format much more closely than a long and expanded email ever would. Those are hard to even look at, let alone read and respond to, and you’re trying to be professional about your curiosity here. You also leave the message far less open to interpretation, and the recipient won’t be wondering if you’re trying to imply something about their own conduct via the sending of the email. However, be careful with your grammar or spelling mistakes. They tend to pop out more in a short email than a long one. Make sure to use a grammar checker and leave no errors in your message.

Make Sure the Recipient Knows What You’re Talking About

Have you ever received an email and completely misunderstood what it was asking about? Have you ever been messaged by someone you know well, but have no clue what they’re talking about? It happens a lot more than you might think, and you need to be sure it’s not a trap you also fall into when writing a reminder email.

All in all, context is number one when sending a reminder email! You’ve got to ensure that the person receiving the email knows what you’re talking about, and that they can swiftly respond in such a manner that keeps you up to speed. So, be specific in your reminders, and make sure that you detail, albeit briefly, what you’re getting in touch to remind the person about. If the tasks you’ve assigned the person has a number, be sure to reference this.

Suggest Using a Scheduling App

A scheduling app could be of real help to any and all collaborators on a project, thanks to their shared interfaces, and ability to work collectively on projects either hosted or supported through them. In your reminder email, if you’re trying to be friendly, it’s a good idea to come across as helpful as well, and by suggesting a scheduling app to remove the need for further reminders in the future, you’ll easily accomplish this.

Make sure it’s a scheduling app that you yourself find useful. Something like Bookafy, which unlike other scheduling apps on the market, can be used both in browser and on iOS and Android devices. Bookafy also offers lower subscription rates than similar apps, and is a good choice for the smaller, less resourceful operations you may be working with. Bookafy is also a good app to use thanks to its customer service policy, which offers both phone and email support, ensuring users can reach them at all times regarding issues.

Grab Their Attention

A reminder email can be easily missed, as we briefly noted above, as there’s a reduced sense of urgency. While this isn’t necessarily a bad thing, it does mean that you need to do something that’ll grab the recipient’s attention. You need to make sure that your email stands out, which can be achieved in a variety of ways.

A catchy subject line, some eye catching images when opening the message, or even just an ‘IMPORTANT’ prefix can work wonders to make someone pay attention. Of course, even when approaching an attention grab, you need to come across as friendly, so try to keep all of these attempts as casual as possible.

Of course, to try and prevent any emails from being missed in the future, be sure to ask any and all employees/freelance contractors to sort your email address into the ‘important’ filter. This means it’ll turn up in their inbox notified by a star. You could also require them to use a work related folder, which is checked on a daily basis, to make sure none of your emails get filtered into the ‘spam’ box.

15 Ways to Win More Customers for Your Landscaping Business

BOOKAFY BLOG 15 Ways to Win More Customers for Your Landscaping Business IN THIS POST Operating a landscape business necessitates a commitment to delivering exceptional service, as this is essential

How Text-Based Communication Is Changing Appointment Booking for Hard-of-Hearing Business Owners

BOOKAFY BLOG How Text-Based Communication Is Changing Appointment Booking for Hard-of-Hearing Business Owners IN THIS POST Traditional phone calls have long been challenging for hard-of-hearing business owners, creating friction where

SEO Beyond Keywords: How Technological Advancements Are Changing Search Engine Rankings

BOOKAFY BLOG SEO Beyond Keywords: How Technological Advancements Are Changing Search Engine Rankings IN THIS POST The search engine optimization (SEO) landscape continues to evolve rapidly. We may have started

How Modern Invoice Generators Save Small Businesses 5+ Hours Weekly

BOOKAFY BLOG How Modern Invoice Generators Save Small Businesses 5+ Hours Weekly IN THIS POST Small business owners often find themselves wearing many hats — from sales and marketing to

5 Tools You Must Have To Market Your Business Offline

BOOKAFY BLOG 5 Tools You Must Have To Market Your Business Offline IN THIS POST Marketing your business offline might sound old-school, but it is still one of the most

How to Help Prospects Avoid Ghosting You

BOOKAFY BLOG How to Help Prospects Avoid Ghosting You IN THIS POST Ghosting is not a new thing. It has always existed in different aspects of life. However, it got

How Automated Scheduling Improves Due Diligence in Private Equity Transactions

BOOKAFY BLOG How Automated Scheduling Improves Due Diligence in Private Equity Transactions IN THIS POST Due diligence is a vital step in private equity transactions. Investors thoroughly examine potential target

Tips for Scaling Small Venture Effectively

Smart Expansion: Key Tips for Scaling Your Small Venture Effectively

BOOKAFY BLOG Smart Expansion: Key Tips for Scaling Your Small Venture Effectively IN THIS POST The process of growing a small business often comes with both excitement and fear. Just

What is a SaaS Agency and How Do They Set Themselves Apart From Fellow SaaS Competitors?

BOOKAFY BLOG What is a SaaS Agency and How Do They Set Themselves Apart From Fellow SaaS Competitors? IN THIS POST The world of Software as a Service (SaaS) has

How OpenAI API Integration Services Drive AI Implementation Across Industries

BOOKAFY BLOG How OpenAI API Integration Services Drive AI Implementation Across Industries IN THIS POST The rise of artificial intelligence (AI) has revolutionized industries, driving innovation, efficiency, and new opportunities

The Future of Appointment Scheduling: Leveraging Technology for Business Growth

BOOKAFY BLOG The Future of Appointment Scheduling: Leveraging Technology for Business Growth IN THIS POST Effortless appointment scheduling has become a key driver of success for businesses in a customer-focused

Employee Recognition Trends: Make Your Program Stand Out in 2025

BOOKAFY BLOG Employee Recognition Trends: Make Your Program Stand Out in 2025 IN THIS POST Want to build a company culture where employees are motivated, engaged, and excited to contribute

The Benefits of Calendar Syncing Between CRM and Booking Apps

BOOKAFY BLOG The Benefits of Calendar Syncing Between CRM and Booking Apps IN THIS POST The harmonious integration of client interaction systems with appointment tools is more than a mere

Appointment Links for Social Media Marketing

Why Appointment Links Are Essential for Social Media Marketing

BOOKAFY BLOG Why Appointment Links Are Essential for Social Media Marketing IN THIS POST In today’s digital age, social media is like a magic wand — it lets businesses build

Mobile Scheduling Apps For Field Sales Teams

The Impact of Mobile Scheduling Apps on Field Sales Teams

BOOKAFY BLOG The Impact of Mobile Scheduling Apps on Field Sales Teams IN THIS POST A sales rep typically spends only 39% of their time interacting with prospects. The rest

How To Effectively Manage Employee Performance For Growth And Success

BOOKAFY BLOG How To Effectively Manage Employee Performance For Growth And Success IN THIS POST It’s no mystery that happy, engaged, and high-performing employees can directly contribute to the growth

How To Write A Friendly Reminder Email? | Bookafy

SEO for Beginners: A Complete Guide for Entrepreneurs Looking to Establish Online Success

BOOKAFY BLOG SEO for Beginners: Basic Hacks for Entrepreneur Success IN THIS POST SEO for Beginners: A Complete Guide for Entrepreneurs Looking to Establish Online Success Search engine optimization (SEO)

Reducing No-Shows Through Smart Booking Systems

BOOKAFY BLOG Reducing No-Shows Through Smart Booking Systems IN THIS POST Smart scheduling software is revolutionizing how businesses manage appointments. It not only minimizes absences, but also boosts operational efficiency.

Eco-Friendly Business Practices Through Efficient Appointment Scheduling

BOOKAFY BLOG Eco-Friendly Business Practices Through Efficient Appointment Scheduling IN THIS POST Effective booking management is crucial not only for maintaining organizational processes, but also for promoting green practices. By

Company Growth Management: Trends in Recruiting and Employee Onboarding for 2025

BOOKAFY BLOG Company Growth Management: Trends in Recruiting and Employee Onboarding for 2025 IN THIS POST As businesses gear up for 2025, managing growth effectively requires focusing on the most

AI In Cybersecurity In 2025

BOOKAFY BLOG AI In Cybersecurity In 2025 IN THIS POST Technology is evolving faster than ever, and with it comes an increased need for better security in the digital world.

Common QA Testing Mistakes & How to Avoid Them

BOOKAFY BLOG Common QA Testing Mistakes & How to Avoid Them IN THIS POST Quality assurance (QA) testing is crucial to ensure that software performs as expected. It helps to

Blockchain for Secure Appointment Scheduling

Leveraging Blockchain for Secure and Transparent Appointment Scheduling

BOOKAFY BLOG Leveraging Blockchain for Secure and Transparent Appointment Scheduling IN THIS POST Today, people are looking for the most convenient way to manage their schedules. They want to make

Outsourcing Non-Core Activities: Determining What’s Best for Your Business

BOOKAFY BLOG Outsourcing Non-Core Activities: Determining What’s Best for Your Business IN THIS POST Outsourcing is a strategic move that can allow you to focus on what truly matters for

The Power of Different Digital Planner Templates for Personal Use

BOOKAFY BLOG The Power of Different Digital Planner Templates for Personal Use IN THIS POST Staying organized and productive is more crucial than ever nowadays. Digital planners have emerged as

How to Start an eCommerce Business in 2025?

BOOKAFY BLOG How to Start an eCommerce Business in 2025? IN THIS POST Starting an eCommerce business in 2025 might seem challenging, but fear not-it’s easier than ever. If you

Top 5 Best Social Media Management Tools In 2024

BOOKAFY BLOG IN THIS POST Social media has become an integral part of our daily lives and a valuable marketing tool for businesses. It allows companies to connect with their

Strategic IT Outsourcing for Competitive Advantage

BOOKAFY BLOG Strategic IT Outsourcing for Competitive Advantage IN THIS POST You’re sitting in your office, looking over your business’s IT infrastructure, and you can feel that familiar weight settling

Optimize Your Business With Technology Management Solutions

BOOKAFY BLOG Optimize Your Business With Technology Management Solutions IN THIS POST Are you ready to future proof your business? To stay ahead, businesses need to keep up with new

How to Maximize Productivity With Service Booking Tools

BOOKAFY BLOG How to Maximize Productivity With Service Booking Tools IN THIS POST Are you tired of juggling endless appointments and managing client requests manually? Well, many service-based professionals, from

How To Create A Customized Appointment Scheduling System

BOOKAFY BLOG How To Create A Customized Appointment Scheduling System IN THIS POST Imagine juggling dozens of appointments manually—keeping track of who’s coming, who’s canceled, and whether or not your

Service Desk vs. Help Desk: What’s the Difference?

BOOKAFY BLOG Service Desk vs. Help Desk: What’s the Difference? IN THIS POST The terms, service desk and help desk, are often used interchangeably in the world of customer service.

Effective Offline Marketing Ideas for Startups in 2024

Effective Offline Marketing Ideas for Startups in 2024 There are so many things that go into startups. You need to make sure you have the right team, figure out a

Maximizing Business Efficiency With Right Scheduling Software

Maximizing Business Efficiency: Choosing and Implementing the Right Scheduling Software

BOOKAFY BLOG Maximizing Business Efficiency: Choosing and Implementing the Right Scheduling Software IN THIS POST Efficient time management is crucial for success in any fast-paced business environment. Scheduling software has

How Social Media Platforms Harvest and Use Your Personal Data

BOOKAFY BLOG How Social Media Platforms Harvest and Use Your Personal Data IN THIS POST Social media platforms like Facebook, Instagram, X, and TikTok have become deeply embedded in our

How to Book a Professional Floor Coating Service: a Step-by-Step Guide

BOOKAFY BLOG How to Book a Professional Floor Coating Service: a Step-by-Step Guide IN THIS POST Floor coatings are a great way to protect and enrich the look of your

Automating the Invoicing Process with Streamlined Software Solutions

BOOKAFY BLOG Automating the Invoicing Process with Streamlined Software Solutions IN THIS POST With streamlined software solutions, you can transform your accounts payable department by automating tasks such as data

Leveraging AI for Enhanced Customer Scheduling Experiences

BOOKAFY BLOG Leveraging AI for Enhanced Customer Scheduling Experiences IN THIS POST Positive customer experience is the core of any business success. It’s especially important when it comes to scheduling

What Is SaaS Marketing? 5 Tips to Do It Effectively

BOOKAFY BLOG What Is SaaS Marketing? 5 Tips to Do It Effectively IN THIS POST Right from 2010, the SaaS business model has been snowballing. Experts predict that by the

5 Critical Scheduling Tips For Keeping Your Transport Business On Track

BOOKAFY BLOG IN THIS POST Keeping a transport business on-schedule is no longer reliant solely on pen, paper and person-to-person communication. We’re in a time of digitization, automation and ever-increasing

Smart Branding: How AI Tools Are Changing The Game

Got a brilliant SaaS product idea? You’re already on the path to creating a potentially ground-breaking solution! But what’s next? In this blog post, we’ll guide you through the essential steps of transforming your SaaS product idea into a reality. So, fasten your seat belts as we navigate the exciting journey of SaaS product development together!

5 Marketing Practices You’re Ignoring That Could Grow Your Small Business

Effective Digital Solutions For Link Building: Maximizing Outsourcing And Security Best Practices

How To Create An Effective Business Budget: A Step-By-Step Guide

What Businesses Need To Know About Quantum Threats

Top Management and Productivity Tools for Remote Teams

How To Build A Service Business From Scratch?

Top 12 Productivity Apps for 2025

If you run a business online, you’ve probably heard the term “search engine optimization” — or SEO — being kicked around.

This is an area of digital marketing that involves creating content, targeting keywords, building links, and more to climb the search engine results pages (SERPs) for queries relating to your business.